Licensing the Product

When you create an account in the Infinity Portal and access the service, you get a free 14-day trial. During the trial period you can access all the features for unlimited number of users. After the trial period expires, you must purchase a software license to use the product.

Trial Period

By default, the trial is for 14 days. During the trial period you can access all the features for unlimited number of users.

You are in Trial mode unless the User Center account attached to your Infinity Portal account has a valid Harmony Email & Collaboration license. See License assignment with a commercial contract.

You can see the number of days left in the trial period on the top left corner in the Harmony Email & CollaborationAdministrator Portal.

To attach the User Center account with a valid Harmony Email & Collaboration license to your Infinity Portal account, see License assignment with a commercial contract.

To extend the trial period beyond 14 days, contact your local Check Point representative.

Trial Expiry

After the trial expires, you will not be able to access the Harmony Email & Collaboration menus and functions.

During this time, the emails continue to flow through the Check Point platform but they are not inspected and always delivered to the end-user.

To regain access to Harmony Email & Collaboration, do one of these:

  • Attach the User Center account with a valid Harmony Email & Collaboration license to your Infinity Portal account. See License assignment with a commercial contract.

  • To extend the trial period, click Submit Extension Request and a Check Point representative will review the request.

  • Contact your Check Point representative.

Managing Licenses

To purchase a license, you must create a Check Point User Center account. For instructions, see sk22716.

Once you create a User Center account, contact your Check Point sales representative to purchase a license.

If you have already licensed the product, you can view your current contract (license) information from the Infinity Portal > Global Settings > Services & Contracts page.

Protected and Licensed Users

Under Policy, you can create policy rules for each protected SaaS application. You can apply a rule to all users or a specific group of users that you define.

  • Harmony Email & Collaboration protects only active user accounts with valid Microsoft / Google licenses and at least one associated mailbox.

  • For every user account with a Microsoft/Google/other license to any protected SaaS application, Harmony Email & Collaboration consumes a license from the quota.

  • If Microsoft and Google SaaS applications are protected from the same Harmony Email & Collaboration account (tenant) in the Infinity Portal, and if the same user has a Google account and a Microsoft account associated with different email addresses, then Harmony Email & Collaboration consumes two licenses for that user.

  • To restrict the list of protected users, see Limiting license consumption and security inspection to a specific group.

  • Specific Microsoft entities:

    • Harmony Email & Collaboration protects group mailboxes, unlicensed shared mailboxes, and other aliases. However, it does not count them for licensing purpose. Do not purchase licenses for these mailboxes.

      Notes:

      • To protect licensed shared mailboxes (shared mailboxes that Microsoft bills for), Harmony Email & Collaboration consumes a license.

      • Harmony Email & Collaboration supports these groups for group filtering:

        • Assigned Membership:

          • Microsoft 365 Group

          • Mail-enabled Security Group

          • Distribution List

        • Dynamic Membership:

          • Microsoft 365 Group

    • Harmony Email & Collaboration does not protect Microsoft Public folders, Mail contacts and Mail users.

    • At the moment, users with licenses only for Microsoft Teams will be protected but will not show up as consuming licenses. However, you must purchase licenses for these users.

  • Specific Google entities:

    • Harmony Email & Collaboration does not protect email addresses of Google Groups.

      When a malicious email is sent to the email address of a Google Group, Harmony Email & Collaboration blocks the email from reaching the group members’ mailboxes, as they are protected. However, when you open the group’s web page, the email is accessible.

  • Harmony Email & Collaboration sync users every 24 hours with Microsoft and Google accounts. So, deleting or adding a user might take up to 24 hours to affect the license count.

License assignment with a commercial contract

After you sign a commercial contract, you are assigned licenses as per the contract to your User Center account. To activate the Harmony Email & Collaboration contracts (licenses), you must bind your User Center account that holds the contracts to Harmony Email & Collaboration.

To bind your User Center account with Harmony Email & Collaboration:

  1. Log in to Infinity Portal.

  2. Click on the drop-down next to user name at the top-right corner of the page and select Global Settings.

  3. Navigate to Services & Contracts.

    Here you will see your current account status (Active/Trial/Evaluation), your trial/contract expiration date, and the number of licenses.

  4. Click Link a User Center Account at the top-right corner of the page.

  5. Enter the email id and password you registered with Check Point User Center, and click Next.

  6. Select the contracts to link to Harmony Email & Collaboration and click Finish.

    Harmony Email & Collaboration adds the licenses to the tenant.

  7. If you need to select the user mailboxes that have to be protected by Harmony Email & Collaboration, see Limiting license consumption and security inspection to a specific group.

Limiting license consumption and security inspection to a specific group

After activating the SaaS application, Harmony Email & Collaboration inspects emails, messages and files for the selected users in the Microsoft 365/Google account.

To limit the license consumption and security inspection to a specific group after activating the SaaS application:

  1. Navigate to Security Settings > SaaS Applications.

  2. Click Configure for Office 365 Mail or Gmail.

  3. In the pop-up that opens, click Configure groups filter.

  4. Select a group selection.

    1. All organization - Licenses will be assigned automatically to your user mailboxes.

    2. Specific group - Enter the name of the group in Office 365 or Google Workspace containing the user mailboxes or groups of user mailboxes you wish to protect with Harmony Email & Collaboration.

  5. Click OK.

Manual changes to license assignment

After configuring the licenses for a specific group or the entire organization, you can assign or remove licenses to specific user mailboxes if required.

To assign or remove licenses to specific user mailboxes, go to System Settings > Licenses.

Note - This menu is not available in the trial mode and when the purchased license is of a pay-as-you-go type.

The Licenses Configuration screen shows the usage status of your licenses and the individual licensing status of user mailboxes.

The License Status column shows if a license covers the user mailbox. To add or remove the license to a user mailbox, click Assign/Un-Assign.

Note - You can select multiple user mailboxes and assign or un-assign a license. The license assignment might take up to four hours to become effective.