DMARC Management

Introduction

The organization’s DMARC DNS record – specifically the p tag - states what should be done with emails that fail authentication checks.

Three possible values to the p tag in the DMARC record:

• none – recipients should report failures but should also deliver emails allegedly from the domain even if they fail authentication.

• quarantine – recipients should quarantine emails that fail authentication. They would usually be marked as spam.

• reject – recipients should not even accept the email and never deliver it to their end users.

Since this is usually a difficult task, most organizations do not have a DMARC policy (p) tag at all or assign the value none to it.

Benefits

DMARC Management helps you safely transition to a restrictive DMARC policy. It includes:

• Visibility to all the services sending emails on behalf of your domains and subdomains

• Search all DMARC failed emails sent on the organization's behalf

• Actionable DMARC record change recommendations.

Prerequisites

Periodically, email receivers send aggregated reports containing information on all emails they received from your domain, the IP address from which they received the emails, and the authentication results (SPF and DKIM) for each IP address. These reports are sent to the email addresses (RUA mailbox) defined in your domain's DNS DMARC record with the rua tag.

Sample DMARC record content:

Harmony Email & Collaboration needs to get the aggregated DMARC RUA reports. To do that, you must configure the rua tag of your DMARC record:

Notes: The internal mailbox must be part of the scanned (protected) mailboxes. Harmony Email & Collaboration supports both IPv4 and IPv6 for DMARC exploration.

Present RUA value	Change to
An internal mailbox	Harmony Email & Collaboration reads the value from the DNS record and monitors the internal mailbox.
An internal distribution list	The distribution list forwards the aggregated report to an internal mailbox. You must point the internal mailbox to Harmony Email & Collaboration. To do that: Access the Harmony Email & Collaboration Administrator Portal and click DMARC > Overview. From the top of the page, click Configuration. The DMARC Configuration pop-up appears.. In the RUA email field, enter the internal mailbox address. Click OK.
A hosted mailbox	If you wish to use a hosted mailbox, you must add a Check Point hosted mailbox to your rua tag. For more information, see RUA Mailbox Hosted by Check Point.

RUA Mailbox Hosted by Check Point

Organizations that send large amounts of emails to external recipients often get a lot of DMARC RUA reports in a short period of time. The amount is so large, that Microsoft and Google often reject some of them, to meet their maximum allowed incoming emails rate.

Harmony Email & Collaboration automatically creates a dedicated RUA mailbox for every tenant (account) in the Harmony Email & Collaboration Administrator Portal.

Note - The hosted RUA Mailbox is compliant with RFC 7489, section-7.1.

To use the dedicated RUA mailbox:

1. Access the Harmony Email & Collaboration Administrator Portal and click DMARC > Overview.

2. From the top of the page, click Configuration.

   

   The DMARC Configuration pop-up appears..

3. From the Your Hosted reports mailbox field, copy the dedicated RUA mailbox created for your tenant (account).

   

4. Click OK.

5. Add the RUA mailbox to the list of email addresses for the rua tag in your DMARC DNS record.

   Note - DNS changes might take up to 24 hours to reflect in the Harmony Email & Collaboration Administrator Portal.

External Reporting Authorization Record

To make sure that the DMARC records for your domain are accepted by Check Point, after you add the Check Point hosted mailbox to your DMARC record, Check Point automatically adds an External Reporting Authorization Record.

It creates a domain name in the format: <your_domain>.com._report._dmarc.dmarc-cp.com. In this domain, a TXT record is added with this content: "v=DMARC1":

Text	Description
TXT	<your_domain>.com._report._dmarc.dmarc-cp.com

Note - This process could take a couple of hours after Check Point detects the update to your DMARC record.

Overview

To view the Overview page, access the Harmony Email & Collaboration Administrator Portal and click DMARC > Overview.

To add a new domain to the monitored domains list:

1. Click Add Domain at the top of the page.

2. In the pop-up that appears, enter the domain name in the New Domain section.

3. Click OK.

   Note - It may take up to 24 hours for the system to start monitoring the domain.

The Overview page displays the following graphs for the selected time frame:

Top Domains Success

The Top Domains Success widget shows the domains with the highest success rate within your organization for the selected timeframe.

Top Domains Failures

The Top Domains Failures widget shows the domains with the highest failure rates within your organization for the selected timeframe.

Top Sending Domains

The Top Sending Domains widget shows the domains that have sent the most number of emails within your organization for the selected timeframe.

Reviewing the DMARC Status of your Domains

The Overview page shows a list of all the organization's protected domains and subdomains.

To view the Overview page, click DMARC > Overview.

Column	Description
Status	Monitoring status of the domain. - DMARC policy is in place and the reports are being received properly. - DMARC policy is in place but no reports were received in the last 72 hours. - DMARC policy is in place, trying to receive the first report. - No DMARC policy is in place and cannot monitor the domain.
Domain	Domain name.
DMARC % Success	The percentage of emails that pass DMARC (DKIM and SPF) out of the total numbers of reported emails sent by the domain.
SPF Monitoring	Monitoring status of the domain. Managed - Check Point manages your SPF. Pending - The Check Point SPF is not yet active. To activate it, update your domain's SPF record in your DNS to include Check Point's SPF entry. Note - DNS records may take some time to propagate across the internet. Not Managed - The Check Point does not host your domain's SPF record yet, but the necessary settings are configured and ready to be deployed. Not Available - SPF management is unavailable for onmicrosoft.com sub-domains, as Microsoft controls these DNS settings centrally to ensure consistency and security. For full DNS and email authentication control, use a custom domain.
DMARC Policy	The recommended enforcement on emails that failed DMARC sent on behalf of the sub domain. It is a description of the value defined in the policy (p) tag in the subdomain DMARC record. Reject None Quarantine No DMARC Record
Reported Emails	The total number of reported emails for the domain.
DMARC Failed Emails	The total number of failed DMARC emails for the domain.
Tags	Custom annotation tags added to the domain.

Changing View to Top Level Domains

By default, the Overview page shows the status of different subdomains. To change the DMARC status view to aggregate the results based on top level domains, click Group Domains.

While viewing the aggregated results based on top level domains, to clear the aggregated results and view the status of different sub domains, click Ungroup Domains.

Annotating / Tagging Domains and Sending Sources

While analyzing the subdomains, administrators need to annotate domains to differentiate between them.

To add a custom tag to a domain or subdomain:

1. Click the icon in the last column of the domain.

2. Click Update Tags.

3. In the Tags field, enter one or more tags separated by a comma.

   

4. Click OK.

Note - Annotating / tagging domains does not impact the DMARC status of the domain and does not change the domain’s DNS.

Investigating the DMARC Status of Domains

The Overview page allows you to drill down to domains and analyze the sources sending emails on the organization's behalf.

To analyze the DMARC status of a domain, click the domain from the table. The system shows these details describing the different sending sources:

Column	Description
New	Indicates if the source has recently started sending emails on behalf of the domain. [Empty] - If the domain is not detected recently. New - If the domain in detected recently. To see the first instance of the domain sending emails on behalf of the domain, hover over the source name / IP address.
Sent via Source	The service provider used to send the email. To investigate the IP addresses from which the sending source sent emails on behalf of the domain, see Investigating a Specific Sending Source.
Reported Emails	The number of reported emails sent from this source on behalf of the domain.
Reported Failed Emails	The number of emails sent from this source, which failed DMARC authentication.
DMARC % Failures	The percentage of emails that failed DMARC out of the total numbers of reported emails sent from the source.
SPF % Failures	The percentage of emails that failed SPF out of the total numbers of reported emails sent from the source.
DKIM % Failures	The percentage of emails that failed DKIM out of the total numbers of reported emails sent from the source.
SPF Not Aligned	The percentage of the emails whose SPF is not aligned out of the total numbers of reported emails sent from the source.
DKIM Not Aligned	The percentage of the emails whose DKIM is not aligned out of the total numbers of reported emails sent from the source.
Number of Reporters	The number of unique servers that reported emails being sent from this source.
Distinct IP Addresses	The number of unique IP addresses used by the source to send emails.
Tags	Tags assigned to the source. See Annotating / Tagging Domains and Sending Sources.

Investigating a Specific Sending Source

You can drill down to a specific sending source for a particular domain to investigate the IP addresses from which the sending source sent emails on behalf of the domain.

To do that, after you drilled down to the specific domain, click on one of the source names in the Sent via Source column. The system shows these details:

Column	Description
IP Address	IP address of the sending source. For more information about the IP address, see Investigating a Single Sending IP Address.
Location	The geo-location of the IP address.
Reported Emails	The number of reported emails sent from this IP address by the source.
Reported Failed Emails	The number of emails sent from this IP address, which failed DMARC authentication.
DMARC % Failures	The percentage of emails that failed DMARC out of the total numbers of emails sent from the IP address.
SPF % Failures	The percentage of emails that failed SPF out of the total numbers of emails sent from the IP address.
DKIM % Failed	The percentage of emails that failed DKIM out of the total numbers of reported emails sent from the IP address.
Number of Reporters	The number of unique organizations that reported emails being sent from this IP address.
Number of Envelope	The number of unique envelop to values in emails sent from this IP address.

Investigating a Single Sending IP Address

To view more information about the IP address of a specific sending source, click the IP address from the table. The system shows these details for the IP address:

Column	Description
IP	IP address
Host name	Host name
Location	The geo-location of the IP address.
ASN	Autonomous System Number (ASN) of the IP address.

Viewing Specific RUA Reports

To view a specific RUA report:

1. Click DMARC > RUA Explorer.

   The system shows a table with all the RUA reports received.

   

2. Click on the link in the Report ID column to view its raw XML content.

Improving your Domains’ DMARC Enforcement

The Recommendations page shows a list of actionable recommendations to safely configure a restrictive DMARC policy for your domains and helps to maintain SPF and DKIM hygiene.

To view the Recommendations page, click DMARC > Recommendations.

To export the data in CSV format, click Export to CSV.

Possible recommendations:

• Adding IP addresses to SPF

• Properly configuring RUA mailboxes for your domains

• Implementing a DMARC policy where p=none

• Implementing a restrictive policy for certain domains

  • This is done when the percentage of DMARC failures is below 3%

• and so on.

Monitoring SPF and DMARC Changes

The DNS Change-Log page shows changes to the SPF records and the DMARC policies of your domains.

Note - The system synchronizes and updates SPF records every hour to keep them up to date.

To view the DNS Change-Log page, click DMARC > DNS Change-Log.

Column	Description
Date	The date and time of the change.
Domain	The domain whose SPF / DMARC record has changed.
Type	The record type that was changed. DMARC SPF
Current Value	The value after the change.
Changes	The previous value and the new value.
Comments	The custom comments added for the change.

Annotating / Commenting on SPF and DMARC Changes

You and your team can add custom comments to every change. This is helpful in investigating or auditing a specific event.

To add comments to a specific change:

1. Click the icon in the last column of the change.

2. Click Update Comment.

   The DMARC Action pop-up appears.

3. In the Comments field, enter the comments.

4. Click OK.