DLP Policy

By default, the DLP policy scans the uploaded files to SharePoint for potentially leaked information, such as credit card number and Social Security Number (SSN).

Office 365 SharePoint DLP policy supports these actions:

  • Send files with sensitive data to the vault.

  • Alert owner: Sends an email notification to the user who uploaded a file that contains sensitive information.

  • Alert admin(s): Sends an email notification to the admin(s) about the files that contain sensitive information.

To configure DLP policy:

  1. Click Policy on the left panel of the Avanan Administrator Portal.
  2. Click Add a New Policy Rule.
  3. From the Choose SaaS drop-down list, select Office 365 SharePoint.
  4. From the Choose Security drop-down list, select DLP and click Next.
  5. Select the desired protection mode (Detect and Remediate or Detect).

    If required, you can change the Rule Name.

  6. Choose Scope for the policy.

    • To apply the policy to specific users or groups, select the users and groups and click Add to Selected.

    • To apply the policy to all users and groups in your organization, enable All Users and Groups checkbox.

    • To exclude specific users or groups from the policy, select the users/groups and click Add to Excluded.

  7. Under DLP Criteria, select the DLP categories required for the policy.

    For more information about the DLP Data Types and categories, see Appendix E: DLP Built-in Data Types and Categories.

  8. Select the sensitivity level required for the policy.

    • Very high (hit count > 0)

    • High (hit count > 2)

    • Medium (hit count > 5)

    • Low (hit count > 10)

    • Very Low (hit count > 20)

  9. To exclude DLP policy for the messages and files shared only with the internal users, enable the Skip Internal items checkbox.
  10. Configure Actions for the policy.

    1. To send a detected file with sensitive data to its owner's vault, enable the Send files with sensitive data to vault checkbox.

      Note:

      This option will be available only in Detect and Remediate protection mode.

    2. To send email alerts to admins about DLP, enable the Alert admin(s) checkbox.

    3. To send email alerts to the file owner about DLP, enable the Alert file owner(s) checkbox.

    4. To quarantine drive files, enable the Quarantine drive files checkbox.

    Note:

    • For a policy, you can only enable Send file with sensitive data to vault or Quarantine drive files.

    • To customize the email alert templates, click on the gear icon to the right of the alert.

  11. Click Save and Apply.