Settings

General

Privacy and Data Retention

This setting controls how long the system stores user data and which risk levels are saved. The default retention period is 30 days, and the default risk threshold is Low risk and above.

This setting controls how the system stores user data. The default retention period is 30 days. The system also saves prompts with a risk level of Low or higher. Prompts without a risk level are not stored to protect user privacy.

User interactions

You can configure blocking messages for different protection types.

To configure:

  • Logo - Click Upload to add your company logo and use it in the message.

  • Title and Description for Access rule notifications - Edit the default messages.

  • Title and Description for Chat notifications on Ask action triggered - Edit the default messages.

After editing the message, click the Preview button to see how it is displayed to the users.

Managed Applications

This page allows administrators to define organization-approved app instances and manage organizational licenses. For example, if your company has an official subscription for ChatGPT, you can mark it as managed by entering the license details. This allows to apply different policies to approved organizational accounts and to personal accounts, reducing the risk of uncontrolled usage. This capability complements access policies (see Chats) by allowing you to enforce rules based on license ownership.

To add a new managed application instance:

  1. Go to Settings > Managed application.

  2. In the table, select the platform for which you want to register a license.

  3. In the side panel that opens, click Add.

  4. In the Add organization ID window, enter the details:

    1. Configuration Name - The name of the organization or department that owns the license.

    2. Organization ID - The license number.

  5. Click Add.

  6. Click Save.

After the managed application is used in a rule, the configuration shows the number of linked policy rules.User & Device Sync

User & Device Sync

You can configure integration with your organization Mobile Device Management (MDM) for user and device synchronization.

To connect your organization MDM for automatic synchronization of users and devices, see each integration in the Appendix.