Office 365 SharePoint

Overview

Office 365 SharePoint empowers teamwork with dynamic and productive team sites for every project team, department, and division. Harmony Email & Collaboration adds security, privacy, and compliance to Office 365 SharePoint by scanning files shared in SharePoint for malicious content and data loss prevention (DLP) and generates actionable events on malicious content.

How it works

Harmony Email & Collaboration adds a layer of security that provides these security features for Office 365 SharePoint:

• Data Leak Prevention (DLP): Protecting uploaded files containing sensitive data

• Anti-Malware: Scanning of files for malicious content

• Remediation: Quarantine malicious files and send files containing sensitive data to the vault

Required Permissions

Harmony Email & Collaboration requires these permissions to protect Office 365 SharePoint.

Note- All these permissions are required to access your data in the Infinity Portal.

Permissions required from Microsoft	Functions performed by Harmony Email & Collaboration
Manage all access reviews	Allows the app to read, update, delete and perform actions on access reviews, reviewers, decisions, and settings in the organization without a signed-in user.
Read and write all applications	Allows the app to create, read, update and delete applications and service principals without a signed-in user. Does not allow management of consent grants.
Read and write contacts in all mail boxes	Allows the app to create, read, update, and delete all contacts in all mailboxes without a signed-in user.
Read and write directory data	Allows the app to read and write data in your organization's directory, such as users, and groups, without a signed-in user. Does not allow user or group deletion.
Read and write domains	Allows the app to read and write all domain properties without a signed-in user. Also allows the app to add, verify and remove domains.
Read and write files in all site connections	Allows the app to read, create, update and delete all files in all site collections without a signed-in user.
Read and write all groups	Allows the app to create groups, read all group properties and memberships, update group properties and memberships, and delete groups. Also allows the app to read and write group calendar and conversations. All of these operations can be performed by the app without a signed-in user.
Read and write all user mailbox settings	Allows the app to create, read, update, and delete user's mailbox settings without a signed-in user. Does not include permission to send mail.
Read and write mail in all mailboxes	Allows the app to create, read, update, and delete mail in all mailboxes without a signed-in user. Does not include permission to send mail.
Send mail as any user	Allows the app to send mail as any user without a signed-in user.
Read all usage reports	Allows an app to read all service usage reports without a signed-in user. Services that provide usage reports include Microsoft 365 and Microsoft Entra ID (formerly Azure AD).
Read and update your organization’s security events	Allows the app to read your organization’s security events without a signed-in user. Also allows the app to update editable properties in security events.
Read and write items in all site collections	Allows the app to create, read, update, and delete documents and list items in all site collections without a signed-in user.
Read and write all users' full profiles	Allows the app to read and update user profiles without a signed-in user.
Sign in and read user profile	Allows users to sign in to the app, and allows the app to read the profile of signed-in users. It also allows the app to read basic company information of signed-in users.

Activating Office 365 SharePoint

For details about the procedure to activate Office 365 SharePoint, see Activating Office 365 SharePoint.

Deactivating Office 365 SharePoint

To deactivate Office 365 SharePoint:

1. Navigate to Security Settings > SaaS Applications.

2. Click Stop for Office 365 SharePoint.

   

Office 365 SharePoint Security Settings

Customizing Quarantine and Vault

Administrators can customize the quarantine and vault folders (folder names, quarantine/vault messages, etc.)

Quarantine folder

The quarantine folder is used to quarantine malware-infected files from SharePoint. The infected files of all the users will be quarantined to a single predefined quarantine folder.

Notes: The quarantine folder gets created with the configured name on the root directory of the root site of the organization. End users will not have access to this folder. Only Microsoft stores these quarantined files.

Vault folder

A vault folder is used to remediate DLP detections related to SharePoint files. It is a non-shared folder that is created for every SharePoint user.

If a file contains sensitive information that does not comply with your organization's data-sharing policies, it is removed and placed in the vault folder.

Note - Vault folder is created with the configured folder name in the root directory of each user’s drive. The user can access the file from the vault but cannot share it with others.

To customize the quarantine and vault folders:

1. Navigate to Security Settings > SaaS Applications.

2. Click Configure for Office 365 SharePoint.

3. Under Quarantine, enter the required quarantine folder name.

4. Under Vault, enter the required vault name.

5. Click Save.

   

Configuring Office 365 SharePoint Policy

Malware Policy

By default, the Office 365 SharePoint malware policy scans the uploaded files for malicious content.

Supported Actions

Office 365 SharePoint malware policy supports these actions:

• Quarantine of malware-infected files.

• Alert owner: Sends an email notification to the user who uploaded a file that contains malicious content.

• Alert admin(s): Sends an email notification to the admin(s) about the malicious files.

Configuring Malware Policy

To configure Malware policy:

1. Click Policy on the left panel of the Harmony Email & Collaboration Administrator Portal.

2. Click Add a New Policy Rule.

3. From the Choose SaaS drop-down list, select Office 365 SharePoint.

4. From the Choose Security drop-down list, select Malware and click Next.

5. Select the desired protection mode (Detect and Remediate or Detect).

   If required, you can change the Rule Name.

6. Choose Scope for the policy.

   • To apply the policy to specific users or groups, select the users and groups and click Add to Selected.

   • To apply the policy to all users and groups in your organization, enable All Users and Groups checkbox.

   • To exclude specific users or groups from the policy, select the users/groups and click Add to Excluded.

7. Under Blades, select the threat detection blades required for the policy.

   Note - To select all the blades available for malware detection, enable All running threat detection blades checkbox.

8. Under Suspected malware workflow (Attachment) in Workflows, select the workflow required for the policy.

   • Quarantine. User is not alerted (admin can restore)

   • Do nothing

   Note - The Workflows are available only when Detect and Remediate protection mode is enabled.

9. To quarantine malware-infected files, enable the Quarantine drive files checkbox.

   Note - This option will be available only in Detect and Remediate protection mode.

10. Configure Alerts for the policy.

    1. To send email alerts to the file owner of malware, enable the Alert file owner of malware checkbox.

    2. To send email alerts to admins, enable the Alert admin(s) checkbox.

       

    Notes: Even when the alerts are enabled here in the policy, the administrator only receives email alerts for security events when Receive Alerts role is enabled in the Specific Service Role. For more details about managing roles and permissions in the Infinity Portal, refer to Global Settings > Users in Infinity Portal Administration Guide. To customize the email alert templates, click on the gear icon to the right of the alert.

11. Click Save and Apply.

DLP Policy

By default, the DLP policy scans the uploaded files to SharePoint for potentially leaked information, such as credit card number and Social Security Number (SSN).

Supported Actions

Office 365 SharePoint DLP policy supports these actions:

• Send files with sensitive data to the vault.

• Alert owner: Sends an email notification to the user who uploaded a file that contains sensitive information.

• Alert admin(s): Sends an email notification to the admin(s) about the files that contain sensitive information.

Configuring DLP Policy for SharePoint

To configure DLP policy:

1. Click Policy on the left panel of the Harmony Email & Collaboration Administrator Portal.

2. Click Add a New Policy Rule.

3. From the Choose SaaS drop-down list, select Office 365 SharePoint.

4. From the Choose Security drop-down list, select DLP and click Next.

5. Select the desired protection mode (Detect and Remediate or Detect).

   If required, you can change the Rule Name.

6. Choose Scope for the policy.

   • To apply the policy to specific users or groups, select the users and groups and click Add to Selected.

   • To apply the policy to all users and groups in your organization, enable All Users and Groups checkbox.

   • To exclude specific users or groups from the policy, select the users/groups and click Add to Excluded.

7. Under DLP Criteria, select the DLP categories required for the policy.

   For more information about the DLP Data Types and categories, see Appendix C: DLP Built-in Data Types and Categories.

8. Select the sensitivity level required for the policy.

   1. Very high (hit count > 0)

   2. High (hit count > 2)

   3. Medium (hit count > 5)

   4. Low (hit count > 10)

   5. Very Low (hit count > 20)

9. To exclude DLP policy for the messages and files shared only with the internal users, enable the Skip Internal items checkbox.

10. Configure Actions for the policy.

    1. To send a detected file with sensitive data to its owner’s vault, enable the Send files with sensitive data to vault checkbox.

       Note - This option will be available only in Detect and Remediate protection mode.

    2. To send email alerts to admins about DLP, enable the Alert admin(s) checkbox.

    3. To send email alerts to the file owner about DLP, enable the Alert file owner(s) checkbox.

    4. To quarantine drive files, enable the Quarantine drive files checkbox.

       

    Notes: For a policy, you can only enable Send file with sensitive data to vault or Quarantine drive files. Even when the alerts are enabled here in the policy, the administrator only receives email alerts for security events when Receive Alerts role is enabled in the Specific Service Role. For more details about managing roles and permissions in the Infinity Portal, refer to Global Settings > Users in Infinity Portal Administration Guide. To customize the email alert templates, click on the gear icon to the right of the alert.

11. Click Save and Apply.

Viewing Office 365 SharePoint Security Events

Harmony Email & Collaboration records the SharePoint detections as security events. The event type depends on the type of policy that created the event. You can handle the security events in different ways, whether they are detected/prevented automatically or discovered by the administrators after not being prevented.

The Events screen shows a detailed view of all the security events.

Note - For files marked as malware by Microsoft, scan results are unavailable and access to these files is prevented by Microsoft.